Submit a request with the following information to:

You will receive a response within one business day.

Your request should include:

  • Your name:
  • Your phone number, email, and address:
  • Phone number, email, and address of the person in charge of the event, if different from yourself.

If you're requesting the room as an individual graduate student, you are responsible for the room.

  • Your organization or department.

Only individual graduate students, graduate student organizations, student organizations with graduate student members, and university departments whose event supports graduate education or graduate student life may reserve rooms  

See authorized organizations

  • Event dates

  • Event start and end times 

    See room access policies >>

  • Event title

  • Event description and how it relates to graduate education or student life

  • Number of people expected to attend

  • Equipment needs, if any  

    See equipment rental policy >>

  • Preferred room, if known

  • Tell us whether you are you serving food  

    See food policies >>

  • Would you like to include it on the GLC calendar of events?

    If so, submit your event information (title, date, time and place, short description and contact information) to grads@vt.edu by Friday 5:00pm before the Monday on which the event should be in the listserv posting.