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Reserve a Meeting Room

COVID-19 EVENT GUIDELINES - FALL 2020

Only individual graduate students, graduate student organizations, student organizations with graduate student members, and university departments whose event supports graduate education or graduate student life may reserve rooms.  Submit a request with the following information to:

You will receive a response within one business day.

Your request should include:

  • Your name
  • Your phone number, email, and address
  • Phone number, email, and address of the person in charge of the event, if different from yourself.
  • If you're requesting the room as an individual graduate student, you are responsible for the room. 
    • if you have never reserved space in GLC, you must personally visit the GLC Welcome Center to make your request the first time, so that we can register you in our booking system and confirm your status as a graduate student by scanning your Hokie Passport.  Once registered, you may make future requests via email or phone.  We purge our database every July, so be prepared to re-register in person each school year.
  • Your organization or department.
  • Event dates
  • Event start and end times 
  • Event title
  • Event description and how it relates to graduate education or graduate student life
  • Number of people expected to attend
  • Equipment needs, if any  
  • Preferred room, if known
  • Tell us whether you are you serving food  
  • Would you like to include it on the GLC calendar of events?
    • If so, submit your event information (title, date, time and place, short description and contact information) to grads@vt.edu by Friday 5:00pm before the Monday on which the event should be in the listserv posting.